HR Admin

An HR Admin is responsible for managing the daily administrative, operational, and clerical tasks of the Human Resources department. Serving as the central organizational anchor for the employee lifecycle, they maintain accurate digital personnel files, facilitate smooth onboarding for new hires, track daily attendance data, and assist with employee requests to ensure seamless, compliant internal company operations.

• Personnel Record Management: Creating, updating, and digitalizing physical and cloud-based employee files, ensuring all documents (IDs, tax forms, signed contracts) are current and complete.

• Onboarding & Offboarding Coordination: Preparing welcome kits, setting up corporate email accounts, scheduling orientation briefings for new hires, and organizing clearance checklists for departing employees.

• Attendance & Leave Tracking: Reviewing monthly fingerprint or digital check-in logs, tracking sick leaves or paid time off (PTO), and compiling clean attendance summaries for the payroll team.

• Recruitment Logistics Support: Assisting recruiters by posting active job vacancies on platforms like LinkedIn or Jobstreet, sorting incoming resumes, and scheduling interview slots between candidates and hiring managers.

• Education: Bachelor’s Degree (S1) or Diploma (D3) in Human Resource Management, Psychology, Business Administration, Law, or a related social science field.

• Experience: 0–2 years of experience. Highly entry-level friendly, though candidates who have completed an HR internship or have a background in managing administrative records are given top priority.

• Language: Good written and conversational English is highly critical, as many modern HRIS applications, corporate policy handbooks, and multi-national team communications are executed completely in English.

• Discretion: A proven track record of integrity, as they have direct, daily access to sensitive personal data, salary numbers, and confidential medical records.